How To Use If Function In Excel With Multiple Conditions

How To Use If Function In Excel With Multiple Conditions - The IF function in Excel performs a logical comparison of two values. The result of the IF function is TRUE or FALSE. For example, we can test whether the value in cell B2 is greater than the value in cell A2. If yes, the result is TRUE, if not, the result is FALSE.

We own a greengrocer and have a list of fruits in stock. Whenever the quantity in stock is less than 20, we have to place a new order with the wholesaler. The IF function can help us with this task. IF the quantity of a particular fruit is less than 20 (TRUE), we must place an order. IF the amount is 20 or more (FALSE), we dont need to do anything.

How To Use If Function In Excel With Multiple Conditions

How To Use If Function In Excel With Multiple Conditions

When we press enter, the function reports the result FALSE: No action because the value in cell B2 is not less than 20.

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We then extend the IF function to the appropriate range of cells in the Status column to see the result for each fruit:

The IF statement can be used as a TRUE or FALSE value within another IF function. This way you can test more than one condition within a single function and return more than two results.

We will use the same list of fruits, but this time we will reorder when the quantity is less than 20 and put the fruit on sale when the quantity is 30 or more.

Press Enter to display the value in cell C2. We extend the function to the appropriate range of cells in column C to find out which fruits need to be reordered, which fruits need to be put on sale, and which do not require further action:

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The spreadsheet developer can nest up to 64 IF statements in a single formula! So you can imagine that a review can be very vague and complex. Therefore, it marks nested IF functions as a risk. Excel for Microsoft 365 Excel for Microsoft 365 for Mac Excel for the web Excel 2021 Excel 2021 for Mac Excel 2019 Excel 2019 for Mac Excel 2016 Excel 2016 for Mac Excel 2013 Excel 2010 Excel 2007 Excel for Mac 2011 Excel Starter 2010 More…Less

The IF function is one of the most popular functions in Excel and allows you to make logical comparisons between values ​​and what you expect.

So an IF statement can have two results. The first result is if your comparison is true, the second result is if your comparison is false.

How To Use If Function In Excel With Multiple Conditions

Use the IF function, one of the Boolean functions, to return one value if a condition is true and another value if it is false.

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In the example above, cell D2 says: IF(C2 = Yes, then return 1, else return 2)

In this example, the formula in cell D2 says: IF(C2 = 1, then return Yes, else return No) As you can see, the IF function can be used to evaluate text and values. It can also be used to estimate errors. Youre not limited to just checking if one thing is equal to another and returning a single result, you can also use math operators and perform other calculations depending on your criteria. You can also nest multiple IF functions together to perform multiple comparisons.

In the example above, the IF function in D2 says IF(C2 is greater than B2, then it returns over budget, otherwise it returns within budget)

In the image above, instead of returning a text result, we return a mathematical calculation. So the formula in E2 says IF (actual is greater than budgeted, then subtract the predicted amount from the actual amount, otherwise return nothing).

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In this example, the formula in F7 is IF(E7 = Yes, then calculate the sum in F5 * 8.25%, otherwise there is no sales tax, so return 0)

Note: If you want to use text in formulas, you should enclose it in quotation marks (eg Text). The only exception is the use of TRUE or FALSE, which Excel automatically understands.

There was no argument for the value_if_true or value_if_False arguments. To display the correct return value, add the argument text to the two arguments, or add TRUE or FALSE to the argument. The Excel IF function is one of the most frequently used and powerful functions in Excel. It allows you to perform a simple logic test and returns one value for a TRUE result and another value for a FALSE result.

How To Use If Function In Excel With Multiple Conditions

Use the IF function to perform a logical test with specified return values ​​for TRUE and FALSE.

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In the example above, we want to assign a grade of Pass or Fail based on the default grade of the exam. A score of 50 or higher is required to pass the test. The formula in D8 is:

The IF function can be used to evaluate values ​​and text. With boolean text tests, youre limited to checking if one thing is equal to another, so you can only use the = operator in a boolean test:

Heres an overview of all the logical operators you can use to build a logical test with IF:

If you want to test multiple conditions in an IF statement at once, you can use the AND function or the OR function to test whether all of the conditions or at least one of the multiple conditions is TRUE.

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Lets say you want to return good if the value in A1 is between 15 and 20 and bad if the value is outside that range, then you can use the following formula with AND in the IF function:

To return red if A1 is hearts or diamonds, you can use OR in the IF function:

You can nest multiple IF functions to test multiple conditions and return different values ​​depending on the results. Nested in this context means that you have inserted another IF statement for

How To Use If Function In Excel With Multiple Conditions

As an example, lets assign different grades to the exam results in our example above instead of just pass or fail:

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Although IF nesting is possible for up to 64 IF functions, we recommend using an alternative function for more complex scenarios. Here is a list of alternative functions for checking multiple conditions:

There are many functions in Excel that can be considered special cases of the IF function. On the one hand, there are functions that save you time, because the logical test is already predefined:

On the other hand, there are many functions that allow you to apply simple arithmetic operations to arrays of values, depending on the logic test applied to each individual cell in the array:

The Excel AND function is a logical function used to check multiple conditions at the same time. And returns TRUE if all conditions evaluate to TRUE.

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The Excel IFS function allows multiple logical tests to be performed and returns the value corresponding to the first TRUE result

The OR function in Excel is a logical function used to check whether at least one of several conditions evaluates to TRUE.

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How To Use If Function In Excel With Multiple Conditions

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If Function In Excel

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